THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  MEDICAL TRANSCRIPTIONIST

REPORTS TO:  Designated Supervisor

UW JOB CODE:  4216

UW JOB FAMILY:  41

SOC CODE:  31-9094

PAY GRADE: 15

DATE:  4-1-95 (revised 7-1-02; 4-1-03; 7-1-04)

PURPOSE:

Transcribe medical or surgical dictation within twenty-four hours; transcribe and type medical records, letters or reports using electronic, shorthand or speedwriting techniques; proof and edit copy for correct medical terminology, grammar, syntax usage, and sentence structure.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Transcribe patient histories, physical examinations, and follow-up visit histories.

Type consultation notes on referral patients, operative procedures, initial evaluations, office visit summaries, comprehensive diagnostic evaluations, referral letters and other correspondence.

Proofread and edit transcription, medical records and statistical sheets for completeness and accuracy.

Attach dictation to patient charts and maintain charts as required.

Operate office machines including computers, dictation equipment, scanners, fax, and copier machines.

SUPPLEMENTAL FUNCTIONS:

Notify supervisor for supply/equipment purchase or repair orders.

Assist with maintaining filing system of medical records including filing, purging, and creating patient records/charts, as directed.

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Medical terminology and medical specialties.
• Correct English grammar usage including sentence structure/development, appropriate syntax/modifier usage.
• Records system management procedures and practices.
• Claims submission, third party follow-up, cash receivables, and document control.
• Patient accounting information systems and electronic claims processing.
• Third party and other insurance billing requirements and reimbursement.
• Human anatomy, physiology, and disease processes.
• Computers and software technology.
• Patient assessment, therapeutic procedures, diagnoses, and prognoses.
• Electronic, shorthand and speedwriting techniques.
• Copy proofing and editing.
• Patient charts and notation.
• Basic office equipment, including computers, dictation equipment, scanners, fax and copy machines.

Skills and Abilities to:

• Use dictation equipment, shorthand, and speedwriting techniques.
• Use computers including ability to convert files from one application to another.
• Perform transcription duties, including medical or surgical dictation.
• Sort, check, count, and verify numbers.
• Operate transcription and computer equipment.
• Use basic office equipment.
• Manage computer based patient billing systems.
• Use effective written and oral communication skills.
• Maintain confidentiality.
• Work with little direction and supervision from others.
• Keep up to date with new medical terminology related to medical and surgical specialties.
• Pay attention to detail.
• Proofread and edit transcription, medical records and statistical sheets for completeness and accuracy.
• Maintain filing systems of medical records.

WORKING CONDITIONS:

Standard office/clinic environment; no major sources of discomfort.  Regularly exposed to video terminal displays and repetitive keyboarding.  Some positions may work in confined areas.  Occasional exposure to airborne diseases or biological hazards.

Authorized by Classification/Compensation, Human Resources                                               

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.