THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  MANAGER, SPACE ALLOCATION

REPORTS TO:  Designated Supervisor

UW JOB CODE:  3921

UW JOB FAMILY:  31

SOC CODE:  11-3011

PAY GRADE:  21

DATE:  12-1-98 (revised 7-1-02; 7-19-02; 7-1-04; 7-1-06)

PURPOSE

Provides operational support to the Director, Facilities Planning and the Facilities and Space Allocation Committee for the activities of space allocation and space inventory control; supervises and directs the Room Assignment Office.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Recommend space use options and present alternatives for executive action to appropriate University officers, Director, Facilities Planning, and  the Facilities and Space Allocation Committee consisting of the Vice Presidents.

Consult and coordinate with design staff members in the Office of Facilities Planning and the Facilities Engineering Section of the Physical Plant for costs estimates, construction considerations and physical relocation of departments and personnel; coordinates departmental requirements for the design of remodels, alterations and renovations.

Review departmental and division space allocation requests and proposed solutions; recommend or propose allocation of space; consider costs, building code requirements, physical and aesthetic suitability.

Negotiate and mediate conflicts between departments arising during the reallocation of space and supervise and coordinate departmental moves.

Assists the Vice President for Budget and Planning and Director of Facilities Planning in developing and analyzing a University-wide space utilization study and allocation program.

Provide annual reports of space allocation and utilization.

Supervise the activities and personnel of the Room Assignment Office, and make recommendations to Director of Facilities Planning related to personnel.

Direct and supervise the installation, maintenance and operation of a campus wide room scheduling system.

Provide budget planning and development for Space Allocation and Room Assignment Offices; may assist Director of Facilities Planning with budget planning and development for the Facilities Planning Office.

SUPPLEMENTAL FUNCTIONS:

Receive and file space allocation requests and related materials, including the maintenance and updating of a computerized space inventory and control system; conduct studies and provide statistical data to assure efficiency in space and facility utilization.

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Higher education space management principals and practices; higher education space inventory systems; and higher education room assignment practices.

• Architectural and interior design practices as they related to space allocation and use.
• Facilities Management practices.
• Federal, state, university and local building codes, ordinances, and regulations.
•  State Occupational Health and Safety, Life Safety Codes, and the Americans with Disabilities Act Accessibility Guidelines.
• Budget planning and development.
• The occupational hazards and safety precautions of the trade.
• Space management and room scheduling software and operations.

Skills and Abilities to:

• Read, interpret, and work from advanced sketches, blueprints, specifications, and construction drawings.

• Provide space data and allocation information and plans for the planning, design, and construction phases of capital projects.

• Understand and carry out oral and written instructions.

• Communicate clearly and concisely.
• Communicate effectively both orally and in writing.
• Negotiate and mediate conflicts between departments.

• Develop and work within assigned project budget, goals and objectives.

• Determine labor, equipment, and material costs related to management of software systems and assigned projects.

• Manage work to meet multiple and potentially conflicting timelines.

• Maintain complete and accurate records.
• Organize resources and establish priorities.
• Develop and present estimates and feasibility studies.
• Gather data, compile information, and prepare reports.
• Develop and maintain a space inventory and related utilization studies.
• Develop and maintain a room scheduling system and related data.
• Recommend space use options and present alternatives.
• Maintain effective supervisory relationships.
• Read, understand, follow, and enforce safety procedures.
• Work as a team member and foster a cooperative work environment.

WORKING CONDITIONS:

Standard office environment; frequently exposed to chemical, mechanical, and/or electrical hazards and temperature changes when performing physical inspections of various locations/facilities.

Authorized by Classification/Compensation, Human Resources                                               

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.