THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  MANAGER, REAL ESTATE OPERATIONS

REPORTS TO:  Designated Supervisor

UW JOB CODE:  41-9021

UW JOB FAMILY:  31

SOC CODE:  3073

PAY GRADE:  25

DATE:  10-12-04

PURPOSE

Under the general direction of the Vice President for Administration, directs the activities and functions of the institution’s real estate office. Manages real estate development, acquisition, and disposition in accordance with an established master plan. Prepares and negotiates leases and rental agreements. Develops real estate plans, policies, and procedures.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Prepare, negotiate, develop and maintain appropriate legal contracts associated with the transfer of university real property, including purchase agreements, deeds, lease agreements, and grants of easement; administer oil and gas leasing activities; facilitate negotiation processes on property purchases, leases, and sales.

Initiate, monitor, and review supporting documents involved in real estate transactions; assess market values to negotiate reasonable purchase prices and rental rates on behalf of the university; communicate and plan with such outside entities as surveyors, appraisers, realtors, and so on.

Inspect and document all real property controlled by the university; maintain and update the inspection reports of all university lands; interpret and assist in determining impact of land characteristics on site choice decisions; act as a liaison for university on all land matter.

Direct the work of real estate office personnel and their projects/programs.

Prepare progress reports for the University Trustee meetings to advise on the state of current land use and activities.

Monitor, audit and account for all revenues and expenses made relative university real estate operations; initiate and maintain fund balances for costs associated with purchase and/or sale of real estate.

Conduct research of public records to maintain university real property asset files; maintain and update the records of all university deeded, grant or leased lands; develop and maintain maps of university real property through computer aided design.

SUPPLEMENTAL FUNCTIONS:

Maximize the return on university real estate assets through financial analysis.

Arrange, coordinate, and conduct meetings involving real estate transactions.

Prepare and provide real property information on request.

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Code of Federal Regulations pertaining to land matters.
• Wyoming State Statutes regarding land matters.
• University and State of Wyoming purchasing procedures.
• Real estate title and real property appraisal functions.
• Methods and procedures required for purchase, sale, lease, and other disposition of real property, as well as acquisition of lands via eminent domain.
• Finance, accounting, budgeting and cost control processes and procedures.
• Contract negotiation and contracting processes.
• Dispute resolutions concepts, methods and techniques.
• Communication methods, practices and procedures.
• Negotiation techniques and methods.
• Record systems management methods, concepts and practices.
• Policy development and implementation.
• Computerized information systems and software used in the department or area.
• Faculty and/or staff hiring processes and procedures.
• Financial/business analysis techniques.
• Organizational structure, workflow, and operating procedures.
• Project management principles, practices, and procedures.
• Current and emerging trends in technologies, techniques, issues and approaches in university real estate operations.
• Business practices and procedures.

Skills and Abilities to:

• Use independent judgment.
• Manage and impart information to a range of clientele and/or media sources.
• Supervise and train employees, including organizing, prioritizing, and scheduling work assignments.
• Prepare budgets and perform fiscal management.
• Identify and secure alternative funding/revenue sources.
• Negotiate and manage contractual arrangements.
• Examine and reengineer operations and procedures, formulate policy, and develop and implement new strategies and procedures.
• Conduct real estate development feasibility studies and analyses.
• Communicate and work effectively within a diverse community.
• Manage property.
• Foster a cooperative work environment.
• Develop employees and manage performance.
• Analyze financial information, ensuring compliance with applicable fiscal policies, reporting, and funding requirements.
• Use and comprehend graphic instructions such as blueprints, schematic drawings, layouts, or other visual aides.
• Meet multiple and conflicting deadlines.
• Make decisions regarding authorization or rejection of expenditure/disbursements according to statutes, polices, and budgetary limitations.
• Interpret and make decisions in conformance with applicable rules, laws, and policies.
• Conduct fiscal studies and long-range fiscal planning.

WORKING CONDITIONS:

No major sources of discomfort, standard office environment.  Occasional travel to land sites and facilities.

Authorized by Classification/Compensation, Human Resources                                               

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.