THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  MANAGER, CONSTRUCTION CONTRACT ADMINISTRATION

REPORTS TO:  Designated Supervisor

UW JOB CODE:  3903

UW JOB FAMILY:  31

SOC CODE:  11-9021

PAY GRADE: 25

DATE:  4-1-95 (revised 7-1-02; 10-21-03; 7-1-04)

PURPOSE

Manages construction and remodeling contracts for Facilities Planning.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Initiate, monitor, audit and account for all payments made relative to University construction projects, both new construction and remodeling, administered by Facilities Planning.

Set up appropriate fund balances and maintain cost controls through construction close-out of all construction projects administered through the Facilities Planning Office.

Act as liaison for University on land matters, including resolution of ownership disputes; maintain and update the records and inspection reports of all University Deeded, Grant or Leased lands; administer oil and gas leasing activities; maintain leases on off-campus buildings or facilities; and negotiate new leases as they expire.

Prepare Construction Progress Reports for University Trustee Meetings providing the status of current construction projects and information of current land-use and activities such as requests to lease University properties, lease renewals and easement requests.

Act as liaison to the Wyoming State Department of Labor and Statistics with primary emphasis on contractor residency requirements, current prevailing wages, and classification of laborers within the various crafts.

Perform bid processing including “Call for Bids”, issuance of appropriate contracts, insurance and bonds, return bids to unsuccessful bidders, and provide publishers packages with Legal Notices as required by Wyoming State Statutes.

SUPPLEMENTAL FUNCTIONS:

Assist in the development and distribution of bid specifications for fuel for the Central Energy Plant.

Arrange, coordinate and conduct pre-construction meetings for all remodeling or new construction administered by the Facilities Planning Office.

Assist in maximizing investment earnings on construction related bond issues by projecting monthly expenditures and coordinating expenditures with the Investment Office.

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Wyoming State Statutes regarding contracts, leasing, bidding, legal notices, insurance and bond procedures.
• University and State of Wyoming purchasing procedures.
• Applicable land use rules and building codes.
• Contractor residency requirements.
• Prevailing wage rates, practices, and labor work classifications.
• Applicable University, state and federal laws, regulations, and policies.
• Construction project budget management concepts, practices and methods.
• Organization, time management and prioritization practices and methods.
• Dispute resolutions concepts, methods and techniques.
• Communication methods, practices and procedures.
• Negotiation techniques and methods.
• Record systems management methods, concepts and practices.

Skills and Abilities to:

• Interpret and comprehend lease documents, contractor residency requirements, land use and building codes, prevailing wage requirements, legal notices, insurance and bidding procedures.
• Monitor and audit construction payments.
• Maintain cost controls through construction close-out project phases.
• Communicate effectively, both orally and in writing.
• Negotiate on construction and leasing projects.
• Resolve disputes.
• Write construction progress and other reports.
• Maintain and update records.
• Perform liaison project work.
• Perform bid processing.
• Write bid specifications.
• Arrange, coordinate and conduct pre-construction meetings.
• Project cost expenditures.
• Work as a team member and foster a cooperative team environment.

WORKING CONDITIONS:

No major sources of discomfort, standard office environment.  Occasional travel to land sites and facilities.

Authorized by Classification/Compensation, Human Resources                                               

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.