THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  COORDINATOR, COLLEGE AFFAIRS

REPORTS TO:  Designated Supervisor

UW JOB CODE:  3796

UW JOB FAMILY:  34

SOC CODE:  43-6011

PAY GRADE:  20

DATE:  6-1-99 (revised 7-1-02, 10-28-02; 10-7-03; 7-1-04)

PURPOSE

Assist the Dean by researching complex problems; assist with directing the operational, financial, personnel and planning functions of a designated College requiring the use of considerable independent judgment, originality, and application of management and human relations skills.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Assist the Dean by researching complex problems, inquiries and situations and recommending alternative solutions; prepare detailed reports and documentation; serve as mediator or liaison with other University departments, external individuals and groups.

Serve as primary resource person for the Dean and/or College in interpreting University and College policies and procedures.

Assist the Dean with special projects, including researching, editing, planning, presenting results and providing project leadership.

Assist the Dean with directing the operational, financial, personnel and planning functions of a designated College.

Assist the Dean with strategic planning for the College; assist in the development of policy for the College; prepare related documentation as appropriate.

Participate as a member of the Dean's Cabinet; serve on University or external committees as a spokesperson for the Dean and/or College.

Liaison with College’s business office on various policies and procedures.

SUPPLEMENTAL FUNCTIONS:

May make recommendations for current expenditures and on-going budget planning for the College; may solicit and manage funds for research or related agreements.

May act as liaison to College development officers, donors, and/or University Foundation.

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Computer programs and software in use in the department or area.
• Records maintenance processes and procedures.
• Scheduling techniques.
• Office management principles and practices.
• Finance, accounting, budgeting, and cost control procedures.
• Supplies, equipment, and/or services ordering and inventory control.
• Html, web page creation, and web site maintenance.
• Organizational structure, workflow, and operating procedures.
• University rules, procedures, budget management and planning.
• Commencement ceremony procedures, facilities, and equipment requirements.
• Accounting procedures involving procurement, travel, and/or employment.
• Project management principles, practices, techniques, and tools.
• Human resources concepts, practices, policies, and procedures.
• Structure, policies, and  procedures of university faculty and/or staff governing bodies.
• Computerized information systems used in financial and/or accounting applications.
• Relevant University and college policies and procedures.
• Laws, regulations, methods, and techniques in the area of specialty
• Current and emerging trends in technologies, techniques, issues, and approaches.
• Development and implementation of symposia, conferences and meetings including speaker selection, marketing, and follow-up assessments.

Skills and Abilities to:

• Perform records maintenance.

• Create, compose, and edit basic, routine and complex written materials.

• Communicate effectively both orally and in writing with a wide range of individuals and constituencies.

• Maintain effective supervisory relationships.

• Supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.

• Investigate, analyze information, draw conclusions, and make recommendations based on data or findings

• Analyze and solve conflicts and problems.

• Develop and maintain recordkeeping systems and procedures.

• Develop and maintain websites.

• Maintain calendars and schedule appointments.

• Use a personal computer and associated software in use in the department or area.

• Develop policies and procedures, and document same.

• Interpret federal, state, university, and departmental  policies and procedures.

• Perform advanced research.

• Organize resources and establish priorities.

• Develop and work within project budget, goals and objectives.

• Monitor project work.

• Manage projects to meet multiple and conflicting project timelines.

• Provide project leadership.

• Coordinate symposia, conferences and meetings, select speakers, market event and conduct follow-up assessments.

• Design and conduct symposia, conferences and meetings, market event and conduct follow-up assessments.

• Work as a team member and foster a cooperative work environment.

WORKING CONDITIONS:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources                                               

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.