THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  ASSISTANT TO THE PRESIDENT

REPORTS TO:  Designated Supervisor

UW JOB CODE:  3399

UW JOB FAMILY:  32

SOC CODE:  43-6011

PAY GRADE:  21

DATE:  3-23-06

PURPOSE

Provides, under very limited supervision, office management for the operational, financial, personnel and planning functions of the President's office requiring the use of considerable independent judgment, originality, and application of management and human relations skills.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Provide senior project leadership, manage and coordinate assigned projects; independently provide office management and recommendations for the operational, financial, personnel and planning functions of the President's office; serve as mediator and resource with other University departments, external individuals and groups.

Serve as deputy secretary to the University board of trustees by compiling Trustees’ reports, taking and transcribing minutes, maintaining the permanent Trustees’ records for the University, Schedule Board of Trustee Executive Committee meetings, and forward items to Executive Council or Trustees for future evaluation/action.

Research or respond to complicated and/or sensitive or confidential inquiries and situations relative to the office of the President; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.

Respond to inquiries from Trustees, administrators, faculty, staff, student, and the general public requiring interpretation and application of policy and procedure.

Oversee records on budget and purchasing transactions for the Office of the President for yearly budget planning purposes.

Develop and monitor a complicated President’s Office staff agenda and oversee the staff functions, assignments and training to ensure timely completion and high quality of all work.

SUPPLEMENTAL FUNCTIONS:

Compile updated information and serve as contact person for information to be included the annual Wyoming State Directory, Higher Education Directory, UW General Bulletin.

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Computer programs and software in use in the department or area.
• Records maintenance.
• Scheduling techniques.
• Office management principles and practices.
• Finance, accounting, budgeting, and cost control procedures.
• Supplies, equipment, and/or services ordering and inventory control.
• Organizational structure, workflow, and operating procedures.
• University rules, procedures, budget management and planning.
• Accounting procedures involving procurement, travel, and/or employment.
• Project management principles, practices, techniques, and tools.
• Human Resources concepts, practices, policies, and procedures.
• Computerized information systems used in financial and/or accounting applications.
• Basic, routine, and advanced laws, regulations, methods, and techniques in the area of specialty.
• Structure, policies, and procedures of university faculty and/or staff governing bodies.
• Current and emerging trends in technologies, techniques, issues, and approaches.
• Development and implementation of symposia, conferences and meetings including speaker selection, marketing, and follow-up assessments.
• Accounting theory, principles and practices.
• Business practices, financial reporting, and cost projections.
• Auditing policies, standards, and procedures.
• Conducting fiscal studies and long range fiscal planning.
• Budget management and planning.
• Cash handling policies and procedures.

Skills and Abilities to:

• Perform basic, routine and advanced records maintenance.
• Create, compose, and edit basic, routine and complex written materials.
• Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
• Supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
• Investigate, analyze information, draw conclusions, and make recommendations based on data or findings.
• Analyze and solve basic, routine, and advanced problems.
• Develop and maintain basic, routine and advanced recordkeeping systems and procedures.
• Maintain calendars and schedule appointments.
• Use a personal computer and associated software in use in the department or area.
• Develop policies and procedures, and document same.
• Interpret university policies and procedures.
• Perform advanced research.
• Organize resources and establish priorities.
• Work as a team member and foster a cooperative work environment.
• Develop and work within project budget, goals and objectives.
• Monitor project work.
• Coordinate symposia, conferences and meetings, select speakers, market event and conduct follow-up assessments.
• Analyze budgets and expenditures ensuring compliance with fiscal policies, accountability, reporting, and funding requirements.
• Monitor and maintain institutional revenue levels and liability accounts.
• Meet multiple, demanding deadlines.
• Manage projects to meet multiple and potentially conflicting timelines.
• Use computer applications including spreadsheets, databases, graphs, charts, and a computerized accounting system.
• Examine and re-engineer operations and procedures, formulating policy and developing and implementing new strategies and procedures.
• Develop, interpret, and implement policies and procedures to maintain compliance with various regulations.

WORKING CONDITIONS:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources          

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.