THE UNIVERSITY OF WYOMING

CLASSIFICATION DESCRIPTION

This is a description of a staff position at the University of Wyoming not a job opening announcement.  Look for current job openings at the following link:  https://uwadmnweb.uwyo.edu/hremployment/employmentdefault.asp.

The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TITLE:  ASSISTANT MANAGER, REAL ESTATE OPERATIONS

REPORTS TO:  Designated supervisor

UW JOB CODE:  3063

UW JOB FAMILY:  31

SOC CODE:  13-2021

PAY GRADE:  21

DATE:  11-11-03 (revised 7-1-04)

PURPOSE

Assist with the activities of the Real Estate Operations, which includes the Property Management, Title, and Acquisition, and occasionally directs Appraisal activities and Relocation of University entities.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Assist with planning, reviewing, and coordinating the activities of all university real estate business; establishes price ranges within which technical staff will conduct negotiations for acquisitions, based on property appraisals and current market values; serves as technical consultant on preparation of the more complicated real estate documents’ reviews appraisal and research data for reliability and accuracy; supervises the maintenance of a perpetual inventory of University owned real property; interprets real estate policy to technical subordinates.

Recommends the need for specialized appraisers in fields of real estate, machinery, and equipment, moving services, etc.; assists with proposals, solicitations of contracts; reviews contracted appraisers’ reports for completeness, accuracy of detail and justification of valuations; determines adequacy of reports for possible eminent domain proceedings; incorporates contracted appraisers’ findings into negotiation value justification report.

Assists with a valuation prior to the appraisal of real property required by the University for implementation of special-funded project plans; evaluates additional appraisals of these sites; establishes property valuation based on these appraisals and taking into consideration business relocation and other special expenses; submits estimated property value to appropriate agency.

SUPPLEMENTAL FUNCTIONS:

Assist in budget information concerning divisional operations to departmental authorities; prepares and forwards rental and leasing information to city officials upon request.

Assist in the development and distribution of bid specification for fuel for the Central Energy Plant.

Provide technical advice on occasion to departments concerning proposed site developments.

Assist in maximizing investment earnings on related bond issues by projecting monthly expenditures and coordinating expenditures with the Investment Office. 

SPECIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Code of Federal Regulation pertaining to land matters.
• Wyoming State Statutes regarding land matters.
• University and State of Wyoming purchasing procedures.
• Real Estate title and real property appraisal functions.
• Methods and procedures required for purchase, sale, lease, and other disposition of real property and acquisition of real property by eminent domain.
• Accounting theory, principles and practices.
• Business practices, financial reporting, and cost projections.
• Finance, accounting, budgeting, and cost control procedures.
• Auditing policies, standards, and procedures.
• Conducting fiscal studies and long range fiscal planning.
• Budget management and planning.
• Contract negotiation and contracting process.
• University, federal and state policies, regulations and procedures for real estate.
• University accounting procedures involving procurement, travel, and/or employment.
• University rules and procedures for forms processing.
• Basis, routine, and advanced laws, regulations, methods, and techniques in the area of specialty.
• Computerized information systems used in financial and/or accounting applications.
• Current and emerging trends in technologies, techniques, issues, and approaches.
• Policy development and implementation.
• Records and time management principles and practices.
• Organizational structure, workflow, and operating procedures.
• Project management principles, practices, techniques, and tools.
• Human Resources concepts, practices, policies, and procedures.
• Employee development and performance management processes and procedures.
• Basic, routine, and advanced computer programs and software for use in the department or area.
• Basic, routine, and advanced office management principles and practices.

Skills and Abilities to:

• Analyze budgets and expenditures ensuring compliance with fiscal policies, accountability, reporting and funding requirements.
• Independently analyze and interpret financial data and prepare financial reports, statements and/or projections.
• Comprehend and make inferences from material written in the English language.
• Review or check the work products of others to ensure conformance to standards.
• Interpret and make decisions in conformance with laws, rules, and policies.
• Use graphic instructions, such as blueprints, schematic drawings, layouts, or other visual aids.
• Balance and reconcile accounts following accounting policies and procedures.
• Monitor and maintain institutional revenue levels and liability accounts.
• Meet multiple, demanding deadlines.
• Manage projects to meet multiple and potentially conflicting timelines.
• Communicate clearly and concisely, both orally and in writing.
• Work effectively with a wide range of constituencies.
• Use computer applications including spreadsheets, databases, graphs, charts, and computerized accounting system.
• Prepare computerized financial reports and make projections.
• Prepare indirect cost reports.
• Conduct fiscal studies and long range fiscal planning.
• Maintain and manage accurate and detailed accounting records.
• Resolve accounting problems within accounting policies, rules and regulations.
• Examine and re-engineer operations and procedures, formulate policy, and develop and implement new strategies and procedures.
• Develop, interpret, and implement policies and procedures to maintain compliance with various regulations.
• Provide project supervision and train others on accounting practices and procedures.
• Work effectively with auditors.
• Maintain effective supervisory relationships.
• Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Organize resources and establish priorities.
• Make effective decisions impacting projects.
• Develop and maintain record keeping systems and procedures.
• Work as a team member and foster a cooperative work environment.

WORKING CONDITIONS:

Standard office environment; no major sources of discomfort. Periodic travel to land sites and facilities with some walking and climbing of difficult terrain features for inspection purposes.

Authorized by Classification/Compensation, Human Resources                                               

Employees may be requested to perform job-related tasks other than those specifically presented in this description.  Participating in the University’s hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials.  Fair Labor Standards Act (exempt/non-exempt) is designated by position.  University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.