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University of Wyoming

FairPlus!
State Fair Only Entries

[pdf version]

In a few cases, the county extension office is responsible only for sending exhibitor items to State Fair.  There is an easy method to enter exhibitors in State Fair without having to manually post results.

Setup

Be sure the following items are set up before adding State Fair-only entries.

  1. The departments, divisions, and classes must be the same as Wyoming State Fair.  Department F is for FFA, Department H is for 4-H, and Department J is for Junior Shows.  A backup file is usually available from the Communications and Technology office with this information.
  2. Set up one simple method, one static method, and one livestock method.  Only one method may be used if no optional information is needed.
  3. Add a premium table with 0's in the first placing.
  4. Set the parameter Entering State Fair Items Only to true.  Click Go to > Utilities/Password Entry > Parameters.  Highlight the parameter and select true.  This leaves the parameter turned on each time the program is opened.
  5. Complete the 4-H project links for the 4-H projects.
  6. Use the class changes utility to assign the method to the appropriate classes and the premium table to all the classes.
  7. Make sure that the number in the Next Item field is 0000000001 when entering the first item for State Fair entry.  Any other number indicates that data from the previous year or a training session has not been removed.  See the Data Removal tip sheet for more information.

Enter 4-H State Fair Entries

  All 4-H exhibitors must be entered using this method.  The Year in Project information prints on the item tag when the projects are entered this way.

  1. Click Go to > Exhibitors/Items > Exhibitors > Individual (Normal Method).
  2. Click the 4-H Member >>4-H Exhibitor radio button.  A list of 4-H members displays.
  3. Highlight a member.  The member's information displays in the Exhibitor Data section.

  When a member is enrolled in more than one club, a different club can be selected by clicking the Representing Club down arrow.  Highlight the desired club.

  1. Click the Enter Project button.  See Figure 1.  Click the image to enlarge it.

Figure 1. Enter Project Items

Figure 1.  Enter Project Items
  1. Highlight the project in the Exhibitor Projects section.
  2. Double-click the appropriate class in the Project Class Links section.  The entry displays in the Project Class Entries section.  The entry is automatically posted as going to State Fair.  See Figure 2.  Click the image to enlarge it.

Figure 2. State Fair Item Posted

Figure 2.  State Fair Item Posted
  1. Add any other State Fair entries for the member.
  2. Click Return.

Use this method to post the rest of the State Fair Entries for 4-H members.

Enter FFA State Fair Entries

  1. Click Go to > Exhibitors/Items > Exhibitors > Individual (Normal Method).  See Figure 3.  Click the image to enlarge it.

Figure 3. FFA Exhibitor

Figure 3.  FFA Exhibitor
  1. Click the FFA Exhibitor radio button.  The FFA exhibitor list displays.
  2. Highlight the FFA exhibitor entering a State Fair entry.
  3. Click the Add New Item button.  The Add Items screen displays.  See Figure 4.  Click the image to enlarge it.

Figure 4. Add Items Screen

Figure 4.  Add Items Screen
  1. Highlight the FFA Department.
  2. Highlight the appropriate division.
  3. Highlight the appropriate class.
  4. Click the Add button.
  5. The current class and title displays in the Class Items section.
  6. A second item can be added int he same class by clicking the Add button again.
  7. To add more items from a different class for the same exhibitor, select the appropriate department, division, and class.  Click the Add button.
  8. To add items to the same class for a different exhibitor, click the Return button.  Highlight the exhibitor.  Click Add New Items.  Note that the class code still displays.  Click the Add button.  See Figure 5.

Figure 5. Add New Exhibitor to Same Class

Figure 5.  Add New Exhibitor to Same Class

Optional Information

The program automatically displays the optional information screen when an item is entered in a class using a method asking for this information.  For example, the optional information displays for a livestock class when tied to a livestock method asking for additional information.

  Click the Optional Info button or the Livestock Info button located in the lower-left hand corner of the Exhibitors screen to add this information.  See Figure 4 for an example.  Click the image to enlarge it.  Be sure to highlight an exhibitor and an item to activate these buttons.

Figure 4. Optional & Livestock Information

Figure 4.  Optional & Livestock Information

State Fair Registration

Next, go to the State Fair Registration to complete the process.  See the State Fair Registration tip sheet for more information.

  Do not print item tags in the Exhibitors/Items section.  They are county item tags.  Print state item tags in the State Fair Registration section of the program.

Ed.  4/21/2006

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Updated on 06/28/2006