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University of Wyoming

FairPlus!
Media Report - User-Defined Report

[pdf version]

Media reports are used to send fair results to newspapers in the area.  Reports can be printed or a file can be e-mailed to the newspaper.  Two types of media reports are available:  a complete fair report and a user-defined report.  The user-defined report can be selected at one of the following levels:  fair, department, division, class, or club..

  1. Click Go to > Results > Media Reports > User Definable Report.  See Figure 1.

Figure 1. Report Level for User-Defined Results

Figure 1.  Report Level for User Defined Results
  1. The tabs at the top of the screen show the options available for the report.  Click the tabs to display each option.  The blue Selection Verification box shows the options to be selected.  The program adds a check box to each item as selections are made.  Do not click the check boxes in the verification box.
  2. Click Report Level.
  3. Select the radio button for the desired level.  See Figure 1.
  4. Click Exhibitor Type.  Select the radio button for the exhibitors to include in the report.  See Figure 2.

Figure 3. Exhibitor Type

Figure 2.  Exhibitor Type
  1. Click the # Awards tab.  Click the All button or the None button.  As an option, the individual awards can be selected.  See Figure 3.  After the report is generated, redisplay this section and the number of awards displays.  Select Print Award Value on every line or Print Award Value Upon Change.

Figure 4. Awards

Figure 3.  Awards
  1. Click the # Placing tab.  Click the All button or the None button.  As an option, the individual awards can be selected.  See Figure 4.  After the report is generated, redisplay this section and the number of placings display.  Select Print Award Value on every line or Print Award Value Upon Change.

Figure 5. Placings

Figure 4.  Placings
  1. Click the Placing Type tab.  Check any of the boxes for Placing Number, Name Abbreviation, or Color Abbreviation.  See Figure 5.  This information comes from the ribbon sets.

Figure 6. Placing Type

Figure 5.  Placing Type
  1. Click the Includes tab.  Click the All button or the None button.  As an option, select the individual options for the information to be included in the report.  See Figure 6.

Figure 7. Includes

Figure 6.  Includes
  1. Click the Sorting tab.  The base sort is on department, division, and class.  The report is then sorted on awards and placings.  Check the radio button for the item to sort on the third level.  See Figure 7.

Figure 8. Sorting

Figure 7.  Sorting
  1. Click the Destination tab.  See Figure 8.  The report can be printed or a file can be created.  The options for the file type are an ASCII files, a delimited text file, or an Excel tab delimited file.  Check with the newspaper for the format they prefer.  When using one of the file options, a file name defaults to Media.  This can be changed to a different file name.

  When the default file name of Media is used, it will write over the previous file named Media.  Use a new file name to prevent this from happening.

Figure 9. Destination

Figure 8.  Destination
  1. Click the Process/Print button.
  2. The file can be e-mailed to the newspaper.  Be sure that the e-mail has been setup.  See the E-mail Setup tip sheet for more information.

Ed.  06/14/06

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Updated on 07/11/2006