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University of Wyoming

FairPlus!
Departments

[pdf version]  [video length: 49 seconds]

Departments are the first category of items for a fair and are designated by an alpha character in the code.  These are the main subject areas of each fair.  The following departments are used in the examples:  F - FFA Department; H - 4-H Department; and J - Junior Shows.  Departments are created or deleted in this section.

Create a New Department

  1. Click Go to > Fair Data/Premiums > Department.  See Figure 1.

Figure 1. Departments

Figure 1.  Departments

  1. Click the Create New Department button.

  2. Enter a code.  Use alpha characters A through Z.  The character does not need to be capitalized.  The program automatically changes it to a capital letter.

Note  Use the Tab or Enter key to move between fields.

  1. Type the title and press Enter.

  2. This adds the department under the Known Departments section and activates the Create New Department button.  A count displays at the bottom of the list showing the total number of departments.

Note  The optional information is not used for Wyoming at this time.

Delete a Department

Caution  A department cannot be deleted when exhibitor items are entered in the classes.  A warning displays showing exhibitor items are present.  See Figure 2.  Click OK to clear the message.  Confirm that the department should be deleted.  Remember, divisions and classes in the department are also removed.  Exhibitor items need to be removed before the department is deleted.

Figure 2. Department Removal

Figure 2.  Department Removal

  1. Highlight the department in the Known Departments list.

  2. Click the Delete Department button.

  3. A Confirm Department Removal message displays.  Click OK to confirm the deletion.

Ed.  5/26/2006

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Updated on 06/27/2006