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University of Wyoming

Microsoft PowerPoint
Excel Worksheets on Slides

[pdf version]

Excel worksheets can be included on PowerPoint slides.  There are two available options.

  • An embedded worksheet becomes a part of the presentation.  It no longer has a connection to the Excel file.  A change made in the worksheet is not reflected in the presentation.
  • A linked worksheet maintains a connection to the Excel file.  Changes made in the worksheet are reflected in the presentation.

Both options allow the worksheet to be opened in Excel by double-clicking it in the slide.

Embed a Worksheet on a Slide

  1. Open PowerPoint and display the slide using the Excel worksheet.
  2. Click Insert > Object.  The Insert Object window displays.
  3. Click the Create from file radio button.
  4. Click Browse.  Navigate to the location of the Excel file and highlight it.
  5. Click OK twice.
  6. The worksheet is added to the slide.
  7. The sheet display can be changed by double-clicking the worksheet on the slide.  Click the desired sheet.

Link a Worksheet on a Slide

  1. Open Excel.
  2. Open the desired worksheet.
  3. Copy the portion of the worksheet to be added to the PowerPoint slide.
  4. Open PowerPoint and the desired slide.
  5. Click the placeholder where the worksheet is being added.
  6. Click Edit > Paste Special.  The Past Special window displays.
  7. Click the Paste link button.
  8. Click OK.
  9. The worksheet is added to the slide.

Ed.  02/2004  Updated 9/6/2006

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Updated 09/15/2006