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University of Wyoming

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Recurring Appointments and Meetings

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Many appointments or meetings are held on a periodic basis.  The Recurrence feature allows the information to be typed once rather than entering each meeting separately.

  1. Click File > New > Appointment.  The Appointment dialog box displays.
  2. Type the purpose in the Subject field.
  3. Type the location in the Location field.
  4. Click the Recurrence icon.  Recurrence icon  The Appointment Recurrence dialog box displays.  See Figure 1.

Figure 1. Appointment Recurrence

Figure 1.  Appointment Recurrence
  1. Click the Start Appointment Time down arrow.
  2. Highlight the start time.
  3. Click the End appointment Time down arrow.
  4. Highlight the end time.

Note:  As an alternative to setting the end time, click the Duration down arrow.  Highlight the length of the appointment or meeting.  The End appointment Time is set automatically.

  1. Click the radio button for the appropriate Recurrence pattern.
  2. Check the boxes for the weekdays the appointment or meeting is held.
  3. Select the start date in the Range of recurrence section.
  4. Select the end date.
    1. Click the No end date radio button to add the appointment or meeting through the entire calendar.
    2. Click the End after XX occurrences radio button to add the appointment or meeting for a specific number of occurrences.  Enter the desired number of meetings.
    3. Click the End by radio button to select a specific date.
  5. Click OK.
  6. Click Save and Close.

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