Outlook
Meeting Invitations
Use a meeting invitation to invite others to a meeting. Attendees can accept, tentatively accept, or reject an invitation. An acceptance or tentative acceptance automatically adds the meeting to the attendees' calendars. Meetings set by this method can be cancelled, and a message is sent to the invitees notifying them of the cancellation.
Starting an Invitation
- Click File > New > Meeting Request.
- Click the New down arrow. Click Meeting Request. See Figure 1.
Figure 1. New Meeting Request
- Start a new appointment. Click the Invite Attendees icon. See Figure 2. Click the image to enlarge it.
Figure 2. Invite Attendees
Sending an Invitation
A meeting invitation is very similar to an appointment. The main difference is the invitation is sent to the attendees. See Figure 3 for a completed invitation. Click the image to enlarge it.
Figure 3. Completed Meeting Invitation
- Add the invitees' e-mail addresses. They can be typed directly in the To: field, or click the To: button to add them from the address book.
- Type the purpose of the meeting in the Subject field.
- Type the meeting location in the Location field.
- Add a label, if desired.
- Add the start date and time.
- Add the end date and time.
- Change the reminder time, if needed.
- Set the Show time.
- Add a memo describing the meeting's purpose in more detail.
- Click the Scheduling tab to review each person's schedule. Adjustments can be made as needed. See Figure 4. Click the image to enlarge it.
Figure 4. Scheduling
Note: Scheduling is available only for uwyo.edu users on the Exchange server.
- Click Send.
Note: Meeting invitations can be sent using recurrence. See the Recurring Appointments and Meetings handout for more information.
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University of Wyoming
Department 3354
1000 E. University Ave.
Laramie, WY 82071
(307)766-3702
e-mail: tana@uwyo.edu
