Outlook
Calendar Options
Several options are available to customize the appearance of an Outlook calendar. This includes colors, reminder time, and the work week.
Default Reminder Time
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Click Tools > Options.
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Click the Preferences tab.
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The default reminder time can be changed at this point. See Figure 1. The reminder window for appointments and meetings displays based on this setting.
Figure 1. Calendar Default Reminder
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Click the down arrow next to the default reminder time.
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Highlight the desired time.
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Click the Calendar Options button to display the dialog box. See Figure 2. Click the image to enlarge it.
Figure 2. Calendar Options
Calendar Options
Make the appropriate selections to customize the appearance of the calendar.
Calendar Work Week
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Select the appropriate days of the week by checking the boxes.
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Selections can be made for the first day of the week, first week of the year, start time, and end time.
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Click the down arrow next to the option, and highlight the desired selection.
Calendar Options
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Check the Show week numbers in the Date Navigator box to number the weeks. See Figure 3.
Figure 3. Calendar Week Numbers
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Change the Calendar background color. Click the Background Color down arrow. Highlight the desired color.
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Add holidays to the calendar. Click the Add Holidays button. Select the countries. Click OK.
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Click OK twice to close the Calendar Options dialog boxes.
Calendar Coloring
Calendar coloring allows color coding for appointments and meetings. The default wording can be changed as needed.
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Click the Calendar Coloring icon on the standard toolbar. See Figure 4.
Figure 4. Calendar Coloring
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Click Edit Labels. The Edit Calendar Labels dialog box displays. See Figure 5.
Figure 5. Edit Calendar Labels
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Make changes as needed.
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Click OK.
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University of Wyoming
Department 3354
1000 E. University Ave.
Laramie, WY 82071
(307)766-3702
e-mail: tana@uwyo.edu
