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University of Wyoming

4HPlus!
Transmit & Receive 4-H Data

[pdf version]

When to Transmit Data

Transmit data to the State 4-H office every, single day that a change is made to the 4-H data.

Steps to Transmit Data

  1. Click Go to > Archive > Send > Send Data.  The Data Transmission screen displays.  See Figure 1.  Click the image to enlarge it.

Figure 1. Data Transmission

Figure 1.  Data Transmission
  1. All the boxes in the Select Data Files for Transmission are checked.
  2. Click All in selected files in Record selection.
  3. Click the Build Now button.
  4. An information message displays showing the location of the exchange file in the C:\CKV\dataxfer folder.  See Figure 2.  Click the image to enlarge it.

Figure 2. Exchange File Location

Figure 2.  Exchange File Location

Note:  The file name is 4H<3-letter county initials>ST_.ebd.

  1. Create a message to the State 4-H office with the exchange file attached.

Steps to Receive Data

  1. The State 4-H office sends an e-mail message with an exchange file attached.\
  2. Save the file attachment to the C:\CKV\dataxfer folder.
  3. Open the 4HPlus! program.
  4. Click Go to > Archive > Receive.  The Data Received Options screen displays.  See Figure 3.  Click the image to enlarge it.

Figure 3. Receive Data

Figure 3.  Receive Data

  1. Highlight the file in the Select the file to process section.

  2. Select Yes to remove the file after processing.

  3. Click Process.

Warning:  It is important that files received from the State 4-H Office are PROCESSED IMMEDIATELY BEFORE MORE DATA IS ENTERED.  An unprocessed file on either end is basically worse than no file at all!

Ed.  2001  Updated 11/23/2005

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Updated 09/14/2006