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University of Wyoming

4HPlus!
Reenrollment Process - 2004

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Reenrollment cards can be printed for the upcoming year while you are still in the current year.  They can also be printed after you have created your new year and rolled your data into that year.  However, they are most commonly printed while you are still in the current year.

  • Click Go to > Reenrollment > Print Reenrollment cards.  See Figure 1.  Click the image to enlarge it.
Figure 1. Print reenrollment cards Click the image to enlarge it.
Figure 1.  Print reenrollment cards

Several options exist when printing reenrollment cards.

  1. Select the year you wish to print cards for.  Since you are printing cards for the upcoming 4-H year, you will select 2005 if you are still in the 2004 data set year.  If you have rolled over your data to the 2005 year prior to printing reenrollment cards, you will select 2005, not 2006 as would be your alternative.
  2. Generally, you will only want to print reenrollment cards for members and leaders who are on active status.  You could select inactive and pull up a reenrollment card for individuals who skipped a year or two and that you have kept in your data system (which you should be doing).
  3. You can select cards by units, thus allowing you to print an entire club at one time for distribution to a club leader or you can list them individually (alphabetically), and print out individual cards or multiple cards.
  4. Print blank member and blank leader forms for new enrollees.  You can print multiple copies or you can copy and print.
  5. When you print filled forms for members and leaders, the address information, years in 4-H, grade, etc., will be automatically printed on the reenrollment form.
    1. Please note that when you are printing forms for the upcoming year, the system will automatically add one year to the Year in 4-H field and one year to the Grade field.  Thus, the member or leader looking at the reenrollment form will not be concerned that the years are "off."
    2. THIS DOES NOT CHANGE THE ACTUAL DATA FOR THE UPCOMING YEAR.  That will be done later when you roll over to your new year and initialize your data set.  This will be discussed later.
  6. When you print filled forms, you have the option to print the clubs and/or projects on the reenrollment form so that people that do not make changes do not have to rewrite their clubs or projects.  If you do not select any of these option checkboxes, the information will not be printed.
    1. Probably the most efficient solution is to print clubs (units) and projects for leaders who seldom change and to print only clubs for members who seldom change clubs, but often change projects.
    2. Neither one of the above options changes the actual data stored in your data set.

Ed.  8/31/2004

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Updated 09/14/2006