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University of Wyoming

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Groups Information - FAQ

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What Constitutes a Group?

Note:  This document presents information on recording group events for the ES-237.  Groups are generally entered for delivery methods 2 through 7.  These delivery methods are a way of recording and entering numbers of youth receiving training from extension that do not belong to an organized 4-H group or are not restricted to belonging to an organized 4-H group.

  1. When a group record is entered, how do you count the units?
    • If the information is presented on different dates, it is a new group with one unit in each group record created.  Exception:  If it is the SAME group or same people that meet multiple times a year, it would be counted as only one group, with one unit using the date of the first meeting.
    • If the delivery method or projects are different, it is a new group with one unit.
    • Rarely will you have an event with more than one unit.  If you presented a program at school on one day with the same relevant projects to two different groups of people, that could e counted as one unit with the participant count being a total of the numbers in attendance at both presentations.  You could have just as easily created two group events with one unit and remained in compliance.
  2. Is there a time limit before an event is categorized as a group event?
    • There is no strict time limit.  "Significant learning experience" is more of a criterion.  Some states hae internally agreed to use a time minimum.  Wyoming has not, and currently places more emphasis on the learning experience.
  3. Do you report any group activity learning experience conducted?
    • Currently, Wyoming reports any group activity that presents "educational" content.  An organizational-type meeting would not be reported.
  4. How do you handle cross-county group activities?
    • The county that advertise and does the registration and the work for setting up the event or educational program counts the members.

Ed.  8/30/2004

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Updated 09/14/2006