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University of Wyoming

4HPlus!
Group Worksheet Instructions

[pdf version]

Group worksheet (Word document)
Group participants worksheet [pdf]
Group volunteers worksheet [pdf]

Introduction

Definitions

Determine Participant Status

Introduction

There are two (2) sections to the worksheet that need to be filled out and returned to the secretary for input in the 4HPlus! software.

Note:  These worksheets an be printed out from the 4HPlus! program by completing the following steps:

  1. Click Go to > Groups > Worksheets.
  2. Click on the Participant worksheet and/or the Volunteer worksheet.
  3. A blank attendance worksheet prints.
  • Group Event Participant(s) Attendance Worksheet
    • This worksheet should contain information pertaining to the audience you trained.
  • Group Event Volunteer(s) Attendance Worksheet
    • This worksheet should contain information pertaining to the volunteer(s) who aided you in presenting the training.

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Definitions

  • Date

    Enter the current date.

  • Projects

    Write down the general project areas referenced with your training.  If you are presenting a Mr. Popcorn School Enrichment Program, you may include multiple Foods and Nutrition projects.

  • D.M. - Delivery Method

    See Figure 1 for the delivery method codes.

Figure 1. Delivery Method codes

Figure 1.  Delivery Method codes
  • EFNEP

    Leave blank.

  • Units

    Generally, this will be one (1).

    • If the same delivery method and the same projects were used to present a training to different audiences on the same day, then the number of units would represent the number of times the information was presented to different audiences.
  • Title

    The title of your program.

  • A.A. Code - Affirmative Action Code

    See Figure 2 for the affirmative action codes.

Figure 2. Affirmative Action codes

Figure 2.  Affirmative Action codes

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Determine Participant Status

Suggested questions for educators to ask to determine participant status:

  • Are you a member of a 4-H club this year?
  • Have you been to any other programs or classes this year that were presented by a "4-H teacher?"

If they do not answer "yes" to either of the above questions, then you can take an "eye" count of racial breakdown to determine the numbers to be entered in the "new only" boxes.

Grade and residence for new only can generally be determined by your audience, or you can ask, "How many of you live on a farm?", "How many of you are in the 5th grade?".

If they have previously been exposed to 4-H this year, either through the traditional 4-H program or through other group events, they need only be added to the "All" count for male/female, and not other information needs to be gathered or entered.

In general, you are making a "best effort" attempt to acquire the needed information.  Exact numbers and breakdowns are not necessarily expected, but this tool will enable you to increase the awareness of your community of the extent of the extension presence and support in their communities, as well as fulfill the needs of the state and federal 4-H programs for gathering demographic data that can be used in justifying federal support of the 4-H program.

Ed.  8/30/2004

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Updated 09/08/2006