Contact person: Tammy Aagard, Registrar, the University’s FERPA compliance officer, at taagard@uwyo.edu (X6-5724).
The Family Educational Rights and Privacy Act (PL-380) (FERPA) establishes the parameters of students’ rights to privacy. It guarantees that students have:
1. The basic right to have access to their educational records.
2. The assurance that their official data/information is protected from access by others who are not officials of the University with legitimate need for that information in the course of their duties, parents of dependent students, those with the student’s written consent, and to a court of competent jurisdiction and otherwise pursuant to the law.
3. The rights to challenge their records if they believe the records are inaccurate, misleading, or otherwise in violation of their privacy.
All university employees have a responsibility to protect the right of privacy of all students about whom the university holds information, records, and files. Violation of the law by allowing inappropriate access and release of information creates risk of sanctions and possible personal liability and loss of federal funding. The summary of the law as it pertains to universities is found in the UW General Bulletin University of Wyoming General Bulletin: Family Educational Rights and Privacy Act.
Department heads and program directors are responsible for ensuring that all faculty and staff are informed of the law and implications. Contact the registrar to arrange training and information sessions for your department.
Contact person: Audrey Shalinsky, Associate Dean
Recruiting activities are the responsibility of every department and program. Brochures, flyers, and your Web site offer good avenues to signal the advantages of your department or program, as well as those offered by the university in general — small class size, quality of faculty, availability of faculty, opportunities for involvement in research and internships. Targeted, vigorous student recruitment has been a successful strategy for many programs.
The A&S Board of Visitors (BOV) is available to help contact students in whom you are particularly interested. BOV members will make a phone call or arrange to visit a prospective student who lives near them. For more details, contact Associate Dean Audrey Shalinsky at 766-4106.
A. Initially, prospective students interested in the College of Arts and Sciences are sent a letter from the Dean and an A&S bookmark that lists all the programs offered in the College. Students then may contact you for further information and you should respond within two weeks. The Admissions Office coordinates several effective communication projects in which your participation is essential:
1. Custom brochure project
The Admissions office sends individualized electronic/print “brochures” to prospective students interested in a particular program. Departments provide their information to the Admissions staff. These are sent to all Wyoming students and to out of state high achievers.
2. “Your Major” email (EMT Connect program)
Departments provide to the Admissions Office text and photos/graphics that promote opportunities in your department and your major/s, links to your website, and department email and phone contact. The Admissions staff automates these individualized emails to go out at regular intervals to select students. Your information should speak to both high school seniors and transfer inquiries.
You may work with Admissions to target specific groups of students (e.g., Western Thunder recruitment, Science Fair participants, etc.) and when to send these emails.
3. Departments connect with their newly admitted students by sending welcoming emails, phone calls, or letters.
a. A list of new admitted students (includes their academic interests, ACT scores, addresses, emails, etc.) is accessible on the Web: \\orfa-25\deptshares$\Colleges\Admissions (nicknamed ‘Uber Report’). If your main staff does not have access to this information, contact Christy Oliver in the Admissions Office plumb@uwyo.edu .
These lists, by College, are comprehensive in alphabetical order by department interest of the student. The department needs to manage the list to pare down the needed information to target letters and emails to those interested in your department.
On the ‘Uber Report,’ the admitted list for the next semester is updated weekly beginning mid-Fall.
b. The Dean’s office frequently receives an inquiry by email or telephone from a potential student or parent and these are forwarded to you. Again, prompt response is important.
c. The University increased recruiting efforts for students from outside the United States. When you receive contact information for these students, the emails or letters you send them need to be somewhat different from those sent to U.S. students.
B. Telecounselors
The Admissions office has telecounselors who phone admitted students. If, in the course of the phone contact, a student indicates an interest in a particular major/program, the department receives the contact information for the student. These students are a high priority target group—they have been admitted and benefit from additional contact to become committed students.
The Admissions office needs students from a cross-section of UW programs as student employees for this project. Refer any interested students for this paid job to Erin K. Olsen in the Admissions Office olsenek@uwyo.edu .
C. Discovery Days
The Admissions Office schedules three Saturdays during the academic year for “Discovery Day” recruiting events on campus. These days are intended to attract prospective students and their parents to come to campus to learn about the University of Wyoming and its opportunities. The day’s activities begin with a continental breakfast, during which time department heads (or their designated faculty member) are asked to visit with these families around the A&S display table in the Family Room of the Wyoming Union. The following departments must have someone present each time:
Art, Life, Communication & Journalism, Criminal Justice, Geology, Music, Physics & Astronomy, Theatre & Dance, and Zoology/Physiology.
Admissions provides a list of expected students and the program/s in which they may be interested after which the Dean’s office will request any other departments who must have representation at the breakfast. This request will come to you a couple of days prior to the event.
Some departments set up their own display table during the breakfast, perhaps organized by the department club. The organizers try to locate A&S departments who have chosen to have a separate table also in the Family Room.
D. Campus Pass
Each fall, the Admissions Office sponsors this recruiting Saturday to which prospective students and their families are invited to the UW campus. During the morning, attendees tour the campus and then visit with the participating UW units/clubs who have reserved a table (in a tent, a 'tailgate' event) while having lunch--a "tailgate." In the afternoon they attend the football game. This is a highly popular day for these families.
The College of A&S reserves a table and the Dean invites several department heads and/or faculty to join him to field questions and dole out candy, magnets, and information. Any department or its club may also reserve a table for its use to advertise its opportunities.
E. The Visitors Center
Prospective students contact the UW Visitors Center to arrange visits to campus. The Center contacts the department to arrange a meeting with a faculty member or the head and perhaps to visit a class. Please make every effort to accommodate these requests in a timely manner. The data show that a positive experience during these visits correlates highly with students eventually enrolling at UW.
F. The Web and recruiting
The web is a number one tool for attracting students to explore the opportunities at UW. Each department is responsible for maintaining its website and keeping it current, attractive and accurate.
It is the responsibility of everyone to recruit the best graduate students possible. There are a variety of ways of doing this; different strategies are employed in different disciplines. For example, some departments send letters and/or brochures about their graduate programs to colleagues at other schools; others invite prospective graduate students to visit campus.
The Graduate School will send the names of prospective students who inquire about graduate work to the appropriate department. The dean of the Graduate School sends such prospects a letter and then expects the department to contact the prospect with specific details. Contact with those prospects should be made within two weeks of receiving their names.
Graduate assistantships can be used as a recruiting tool, in some instances. They should be used to attract the most qualified students rather than being viewed as simply a way to see that labs and/or lower-division classes have instructors.
Contact person: Ilona J. Reif, Coordinator, A&S Student Affairs
It is your responsibility to encourage a friendly, helpful atmosphere in which students have access to advisors, receive accurate and timely information, and, when necessary, are referred to other offices or personnel to promote progress toward completion of degrees.
Also important is appropriate intervention with students who are having a difficult time adjusting to college studies and expectations or were not as well-prepared during high school. Advisors, instructors, and the department head should be aware of the benefits to these students of early identification/contact and referrals, midterm contacts, and follow-up. Research and literature show a high correlation of a student's connection with someone on campus and the retention of that student. Recognition of achievements, support of student organizations, and opportunities to participate in the intellectual and social life of the department also aid in student retention.
This section contains the following topics related to retention: Academic advising, Academic information, Waivers and substitutions, Transfer credits, Exceptions to rules, regulations, and requirements, Student faculty contact, Student development and recognition, Participation in UW events, and Advisor evaluation and training.
In addition to the following, go to the current students tab on the A&S homepage for detailed academic and other advising information.
Two advisors (Becky Despain bdespain@uwyo.edu and Sam Tihen stihen@uwyo.edu ) in the Center for Advising & Career Services (X6-2398) provide useful assistance:
Advise A&S Undeclared students
Evaluate which out of state transfer credits would fulfill A&S Core requirements.
Resources for advisors and students
Thoughtful, thorough academic advising by knowledgeable advisors includes the following:
q Helping students to
Articulate educational and professional goals
Identify strengths
Evaluate the knowledge and skills that require more development
q Introducing students to the
Expectations and opportunities of the academic community with its values and rewards
Benefits of a broad liberal arts education (University Studies Program and A&S Core requirements)
q Assisting students to
Make wise choices in selecting courses
Decide on concentrations, minors or second majors
Explore research, internship, and study abroad opportunities
Visit the Center for Advising & Career Services and/or its Web site to learn about career options in the major
q Encouraging students to participate actively in the learning process and linking them to other resources
q Teaching students how to use available academic information and other resources to make decisions and take responsibility for those decisions.
q Providing feedback to reinforce successes and resolve academic difficulty
q Making sure that students/advisees use their @uwyo.edu email address because advisors, instructors, and administrators use the UW address to communicate
To facilitate good relations with students, heads will
q Designate an advising coordinator to be an advocate for good advising, develop expertise and knowledge in advising issues and requirements, and serve as liaison for college and university retention initiatives. Coordinators meet twice a semester with the dean and the A&S Student Affairs coordinator to address problems, discuss policy, share information, learn about campus resources, make sure new department advisors are adequately prepared, etc.
q Require the posting of office hours with additional times during advising weeks
q Assign advisors early
Majors and minors should be assigned an advisor as soon after enrollment as possible. New students advised in the summer, including orientation attendees, must be assigned an advisor within two weeks of their advisement. A student should be informed by mail or email of the advisor’s name, location, and how to get in touch.
During the summer if new students your department advises need to change their major to your department, the information may be sent by email to registrar@uwyo.edu (no additional paper work is required for summer orientation students).
For continuing students, department staff may make changes of majors/minors on Banner if students are making changes within the College of Arts and Sciences, as long as a hard copy is sent to the Office of the Registrar.
q Plan for Special Advising Needs
1. New Student Summer Orientation
a. Orientation, Advising, and Fall Registration sessions are scheduled for the last week in May, during June, and the Friday before classes begin in August. Plan your department’s summer course schedule to have someone available to advise these students on Mondays and Thursdays in June between 1:30 and 4:30 PM. Faculty who teach summer school, the department head or your designee head for the summer are expected to advise both new and current students during the summer months. The May transfer student session will be announced later in the summer.
b. In addition to the Monday and Thursday advising sessions, your department must have someone with authority available by telephone on Tuesday and Friday mornings to answer questions, resolve class scheduling conflicts, or approve/register students into your restricted courses if the student qualifies.
c. As all new students, orientation students should be assigned an advisor within two weeks of their advisement and informed by email or mail of their advisor, location, and how to get in touch.
2. Fall and Spring semester transfer student advising
a. In November and April of each semester, a one-day orientation, advising, and registration is scheduled for Wyoming community college and surrounding states’ transfer students planning to enroll at UW for the following semester. Advisors shall be available in the departments.
b. Transfer Student Contact Advisors
Each department designates a faculty member (or the head) to be the initial contact advisor for prospective transfer students to respond to questions about major or minor requirements. The list of transfer contacts is at http://uwadmnweb.uwyo.edu/a&s/Current/transfer_advisors.htm . If you have changes to this list, please inform Ilona Reif at ireif@uwyo.edu .
3. Synergy Learning Community students
Synergy students are those first-time college students whose academic backgrounds indicate that they would benefit from smaller class sizes and innovative approaches to curriculum during their first two semesters at UW (such as the high school GPA or ACT score).
These students are pre-registered in three or four specific courses for fall semester and one in the spring. Advising for one or two more courses is the responsibility of the department advisor. Additional information is at http://www.uwyo.edu/synergy/ .
a. UW departments offer several "living and learning communities" which are self-selected groups of students who take linked or clustered courses together during their first semester that fit their interest and/or major. Several FIGs are good choices for undecided students or those with multiple academic interests. The courses are organized around the theme of the FIG (e.g., Mind, Brain, and Culture for those interested in Psychology, the social sciences, or the helping professions; Environment and Natural Resources, Social Justice in the 21st Century, among others). The students also live on the same floor of the residence hall and have access to special programming.
A FIG student is pre-registered for three or four courses and the department advisor assists the student in selecting additional courses that fit around the pre-enrolled schedule. See the FIG web site for more information.
5. Probation & Suspension
a. Students are placed on probation at the end of the semester or summer session when the cumulative grade point average falls below a 2.0. The student is so notified by letter from the Registrar. The letter suggests the student contact the advisor to discuss options such as revising the class schedule, repeating a course, or seeking tutoring. The College dean's office sends by email the Registrar's excel file of the department's probationary students. Advisors or a designated person should contact the department's students with offers of assistance.
b. Students are suspended from the university at the end of their probationary semester if they fail to earn a 2.0 cumulative grade point average or earn a semester average below 2.0. The College dean's office forwards the Registrar's excel file of suspended students to the departments.
A student may not petition for reinstatement until one full semester, exclusive of summer term, has elapsed unless there are extenuating circumstances justifying immediate reinstatement. The Petition for Academic Reinstatement is on the web at University of Wyoming Office of the Registrar: Student Forms.
A&S suspended students submit petitions for reinstatement to the Center for Advising and Career Services in 222 Knight Hall, 766-2398. The decision to reinstate A&S students with less than 80 credit earned hours is made by the Center and if reinstated they are advised by the Center until they are once again in good academic standing.
If the student has 80 or more earned credit hours, the Center will request input from the student's major department and/or the advisor for the decision to reinstate. If reinstated, the upper-class student will receive basic advising, referrals, and career counseling from the Center, but specific advising for courses in the major may be needed from the student's department.
Adequate and accurate information is essential to good advising and academic progress. The university, college, and departments are each responsible for creating, publishing, and updating relevant information for faculty, staff, and students and making it available. The College website http://uwadmnweb.uwyo.edu/A&S/ in the Current Student section includes the requirements for the University Studies Program, the A&S Core, and links to other university and department sites.
Department heads:
q Make sure your faculty and staff have the appropriate level of access to Banner required to do their work. The level of access is granted by the Office of the Registrar; click on the Request for Banner/WyoWeb Access link at http://uwadmnweb.uwyo.edu/registrar/faculty.asp
q Provide adequate and accurate information for students, faculty, and staff about the academic rules, regulations, and requirements of the department. Departments are responsible for working with the Office of the Registrar to make sure the formats are accurate on WyoWeb's online Degree Evaluation report, CAPP.
q Maintain current and accurate Web pages to show, among other topics, department major, concentration, and minor requirements with appropriate links to other university and college sites.
q Other advising-related information that must be maintained accurately includes the UW Bulletin, UW Class Schedule, and any department check-sheets and brochures. These publications are considered definitive when conflicts arise in academic decisions.
q On the R-drive, the AS-Advisors folder contains files of useful and timely information for advisors and students, Forms.stu, Non-Western Courses, and Advisors.
q The syllabus is a contract between the student and the teacher. Students have a right to know basic information about the course content, how they will be graded, attendance expectations, and so on. The document, Course Syllabus (see Syllabus.doc) describes what should be included. All instructors should have a copy or access to the online version. Syllabi may be used as evidence in grade appeals.
q The college document, A&S Students and Teachers Working Together, should be included with the syllabus and/or refer students to the A&S web page: http://uwadmnweb.uwyo.edu/a&s/Current/Advising_Information.asp. This compilation of expectations was written by a committee of A&S faculty and students to assist in creating a positive teaching/learning environment.
Circumstances sometimes necessitate modifications to university, college, or department degree requirements for individual students. These may result from institutional misinformation, advising errors, cancellation of required courses, assessing prior learning experience, etc. Situations beyond the control of the individual student may be accommodated to avoid undue hardship.
For the process, see Waivers-subs.doc.
Several offices are responsible for evaluating courses taken by students at other colleges and universities for their transferability, equivalency, and application to university, college, and department requirements. These include the Admissions Office, Office of the Registrar, the A&S advisors in the Center for Advising and Career Services, and the departments.
It is important that transfer courses are correctly applied to the student’s CAPP degree evaluation report in a timely manner. For details refer to Transfer credits.doc. Additional information about transfer credits, Advanced Placement (AP) and College Level Examination Program (CLEP) credits, International Baccalaureate, etc. is at http://uwadmnweb.uwyo.edu/registrar/bulletin/credit.html and http://uwadmnweb.uwyo.edu/registrar/transfer.asp
As of academic year 2001-2002, if a student earns an Associate of Science or an Associate of Arts degree from a Wyoming Community College, the student has completed the Wyoming Core Program and is considered to have completed the UW University Studies Program, except for the third writing course, WC. Also, the student will have to take a second math course if it was not taken at the community college prior to transfer (The 2nd math course could be taken at the community college or at UW). The A&S Core requirements must still be met by Associate degree students majoring in one of the A&S programs. http://uwadmnweb.uwyo.edu/a&s/Current/Advising_Information.asp
When a student requests exceptions, follow the required procedures and use the forms created by the Office of the Registrar or other offices. A list of the common forms and specific procedures that require advisor, instructor, department head, and dean's office decisions and signatures are at Requests for Exceptions & Other Forms.doc. Depending upon the form, some may be initiated and processed online by the student or the instructor.
General Guidelines to consider before agreeing/denying any student requests:
q Do not sign a blank form. Make sure it is fully completed by the student, including course numbers, correct semester, the rationale, etc.
q Consider the request on the basis of the appropriateness for the student’s circumstance and weighed against fair and equitable treatment of all students in similar circumstances.
q Decisions made capriciously compromise academic standards.
q Advisors, instructors, and heads/directors can, and in many cases, should, request documentation if supporting material helps to evaluate the request. This documentation should be attached to the petition unless highly personal circumstances call for discretion; however, the dean’s office and the registrar may request access to such.
q Include any additional information or reasoning to support your decision in denying or approving a request to assist others in evaluating the petition.
Research and literature show a strong correlation between student retention/success and faculty contact. The head develops or enhances ways to promote students working and interacting with faculty as much as possible.
q Make sure faculty post their required 3 hours per week office hours.
q Use e-mail distribution lists, department mailboxes, bulletin boards, newsletters, and other mailings to communicate with students.
q Tell students about department activities and opportunities for research and/or internships.
q Alert students about advising weeks; include information about signing up for advising appointments. A letter sent over the advisor’s signature may be effective and/or each advisor may easily use the email function on the Advisor Dashboard on WyoWeb to remind advisees to prepare for advising week.
q Facilitate consultation with students whose grades at midterm put them at risk.
q Encourage students to attend exhibits, lectures and performances by visiting scholars and artists.
Encouraging an active student club or honorary engages students in the discipline and department and develops interpersonal and leadership skills..
q Appoint a positive, enthusiastic faculty club advisor.
q Allocate some resources to support the club such as use of the copy machine and postage.
q Encourage all faculty to participate in some of the activities. Students like to be involved with faculty and enjoy it when faculty attend their functions.
q Encourage the club to pursue official recognition by the Associated Students of UW to qualify for funding and other benefits.
Heads select a student representative to the A&S Student Council. This group also includes the A&S Senators of ASUW and meets monthly with the dean and coordinator of A&S student affairs to share information and discuss student concerns.
Develop ways to reward and recognize student achievement such as award ceremonies, receptions, teas, etc. Write letters of congratulations to those who achieve academic distinctions and honorary memberships. Encourage faculty to attend the major events sponsored by the college for students, such as the Honors Convocation and Commencement.
Some departments have successfully organized annual career information workshops or fairs. UW’s Center for Advising and Career Services office staff is able to assist and make presentations. Share with the Center information about career opportunities related to your field. This helps the Center's staff when undeclared students come for career exploration and help in deciding upon a major. The Center's Web site is a good resource for career options in academic disciplines.
Two student-related events early in the fall semester give departments the opportunity to showcase their disciplines and entice students to consider majors or minors. Participation is encouraged at both these events.
q Campus Pass is an opportunity for high school students and their parents to come to campus. Attendees tour the campus, have lunch, browse booths and displays of various UW departments and student organizations and attend a football game. The Dean's office has a table with information about the College. Any department is welcome to have a representative at the table to visit with the prospective families and answer questions (or reserve a table with the Admissions Office for your own department/club).
q Family Weekend Resource Fair is on a Saturday morning early in the football season. Departments set up their display tables in the Ballroom during the Dean's Family Weekend Breakfast. Parents enjoy visiting with department faculty and collect information. Breakfast is available for the faculty/staff at the department's display table. Additionally, the dean invites several faculty/heads/directors to sit with the families at their tables during the breakfast that is held in conjunction with the resource fair.
q Advisor evaluation. The department head and staff implement the online College of Arts & Sciences advisor evaluations which are scheduled for faculty who are up for the various stages toward tenure/promotion. The number of completed evaluations increase when the department staff distributes the PERC number and not the advisor.
Be aware of the quality of your faculty’s advising and include comments in faculty reviews.
q Orientation/training for advising. Facilitate the orientation and training of faculty regarding expectations, rules, requirements, and regulations as to advising and student relations. The Coordinator for A&S Student Affairs holds information sessions prior to Advising Week for new advisors or those needing a refresher. Encourage all advisors to attend any information sessions sponsored by the Center for Advising and Career Services, Registrar's WyoWeb training, and the Dean’s Office.
q Ilona Reif is available to come to your department to go over advising information and proceses. ireif@uwyo.edu, X6-4106
Contact person: Greg Brown, Associate Dean
The UW Development Office produces a page in February for each scholarship fund. This page gives enough data to estimate the money available for the next year. UW’s goal is to distribute as much of the scholarship money as possible. Use these pages to help you in that task.
The UW Student Financial Aid office manages the Hathaway Scholarship Program designed to increase the number of students attending UW from Wyoming High Schools. Please check the website for specific information. The Hathaway Scholarship will become part of the student's scholarship package. All scholarship funds eventually end up in your student account, and any amounts owed to the university (such as tuition and/or fees) will be deducted from that account.
The college has several scholarships available to Arts and Sciences students. Students must apply to the Dean's Office in January. The A&S Scholarship Committee ranks the applications and an associate dean determines the awards. The application and instructions can be obtained under Current Students - Scholarships.
Many departments also have scholarship funds. Be aware of these resources. Departments with scholarship accounts receive estimates of the money available in each account in February. The department should call the Foundation (766-3938) to ask that the information be e-mailed.
If your department has scholarships available, be sure to inform students how and when to apply for them. Then coordinate and report awards to the Student Financial Aid Office and carbon copy Sharon Brown in the Dean's office as they make the award by sending the name of the winner and include the name of the scholarship using a Scholarship Report Form. Award all the funds available.
Paul Stock Grants-in-aid of up to $300 are available to full-time students to fund travel to present research or products of creative activity at regional and national conferences. There are five application deadlines throughout the year: October 1, December 1, February 1, April 1, and July 1. Application forms are available in the Dean's Office, and on-line Paul Stock http://uwadmnweb.uwyo.edu/A&S/Scholarships/PS-Instructions.htm.
Throughout the year various awards are given to students. Heads should be aware of outstanding students and their accomplishments so that nominations may be made relatively quickly. See Nominations.
Up to twenty graduating seniors are chosen each spring as College of Arts and Sciences Outstanding Graduates. A name and brief description of the student's accomplishments are required for the nominations. See Outstanding Graduates call for nomination memo .
In late August, two students are chosen as Honors Convocation speakers. Faculty should nominate students who are good speakers and have interesting individual study project results to present. Examples from recent speeches are research results, a poem, and a series of photographs.
Contact person: Audrey Shalinsky, Associate Dean and appeals coordinator (ashal@uwyo.edu)
Miscalculations or unrecorded grades can be handled less formally by the instructor.
Click here for College Guidelines for student appeals. If a student is not satisfied with the instructor's reconsideration, the student should meet with the head. The head should review the complaint and the instructor's response and then take the appropriate action: 1) explain to the student why the appeal appears to be without merit, or 2) talk with the instructor about the charge and possibility of losing the appeal due to some violation of rules or fair treatment. It is best if these grading situations can be resolved at the department level. If the student still wants to pursue the appeal, the head should refer the student to the appeals coordinator in the dean's office. A department head should not change a grade without telling the instructor!
The College’s Web site has Guidelines for Cases of Academic Dishonesty and links to other important documents concerning the handling of academic dishonesty cases. This link also has links going to Uniregs that deal with academic dishonesty.
When an instructor believes an act of academic dishonesty has occurred, the instructor first must consult with the head concerning the offense and appropriate actions. The head should decide if sufficient evidence exists to bring the charges against the student. The college checklist and guidelines should be followed to ensure due process for the student. The college has designated certain faculty members as consultants concerning academic dishonesty cases. These individuals also hear appeal cases for academic dishonesty. Feel free to take advantage of the opportunity to discuss the situation with someone who has experience in the process. Contact the Dean's Office for the name of a consultant.
Under the Student Code of Conduct, instructors can initiate procedures through the Dean of Students' office to remove students from class. Instructors must document in writing repeated disruptive and/or inappropriate behavior in a formal request to the Dean of Students. A judicial hearing will be held to determine specific consequences. Instructors should communicate their concerns to the Dean of Students' Office. Ins some cases, students will not be allowed to attend class or contact the instructor, pending hearing results.
Under rare circumstances, students engaging in repeated inappropriate and/or disruptive behavior in a class can be administratively dropped. Please note that this information does not preclude notifying the campus police when there is an immediate threat of violence. Nor does it preclude asking a student to leave the classroom for inappropriate behavior on a particular occasion.
Students found responsible for willfully failing to comply with specific directives issued to them, or failure to comply with the Student Code of Conduct, can be denied privileges and rights such as course participation or attendance and/or course enrolment. In order to ensure that students are award of appropriate standards of behavior, instructors should include the document "Students and Faculty Working Together," in their syllabus. Minimally, this document should be referenced in the syllabus and the link provided. Technically, a department head can play the main role in this disciplinary action under the authority granted to Academic Officers by Unireg 229.
Because of unfamiliarity with due process and the complexity of balancing instructor and student rights and responsibilities, it may be difficult for departments to deal with disruptive student behavior. For this reason, the College of Arts and Sciences has designated an associate dean to be in charge of this procedure. Thus if department heads wish to initiate administrative drops, they should notify the associate dean. They should provide written evidence as to the student's behavior and the action they propose, Ideally, this should take place prior to mid semester. The associate dean will provide written notice to the student regarding the accusation and the proposed action. The associate dean will notify the student within 5 business days after receipt of the information from the department. The associate dean will facility a hearing within thirty calendar days in which the instructor will present the evidence against the student and the student will have the right to respond. The associate dean will notify the Dean of Students regarding the results of the hearing, if the instructor's request for an administrative drop or other action is deemed warranted.