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Meeting Room Reservation

// Requested Date
  Requested Time: (if time does not land on the hour, please select the hour before your meeting as well as the hour after)  
  Title of Program/Purpose  
  Number of People Expected  
  Brief Description of Event
  Name of Contact Person  
  Email Address
()- Contact Phone Number
  Group/Organization
$. Cost $ (See UW Fee Book for reservation charges)
Check 
IDR
Credit Card
Master Card
Visa
Payment Method (if Fee Book charges apply)
Audio/Video Request Meeting Room  
Podium
Microphone
Overhead
Projection
Video/DVD/TV
Computer		 Rendezvous Room East
Rendezvous Room West
Rendezvous Room East & West
Group Study Room 14
Group Study Room 18 		 
  Rendezvous Room Setup Options  
  RR East Max Seating Capacity w/Setup RR East Max Seating Capacity w/Setup  

Classroom		 40 55
Classroom

Theater		 84 55
Theater

Square/Oval Conference		 30 36
Square/Oval Conference

Conference w/Audience		 24+26 27+33
Conference w/Audience

Banquet		 48 72
Banquet

  • Group study rooms can be reserved by residence hall students. Between 8 AM-4PM weekdays RL&DS staff may reserve these rooms.

  • Priority will be given to academic group projects for the Group Study rooms.

  • NO reservation can be granted less than 2 working days in advance.

  • ALL reservations must be booked at least 1 hour between events, 2-3 hours if there is a set-up change or meal served.

  • Set-ups of a room can not be changed more than 2 times during a business day and there will be only one set up for any room over a weekend.

  • Reservations for non-RL&DS organizations cannot be confirmed prior to four weeks before the event during the academic year.

  • During the Academic year the meeting rooms are available to campus offices and groups between 8 AM– and 4 PM on a first come, first served basis. RHA, and RL&DS, may schedule after 4 PM during the academic week and on weekends. First priority will be given to RHA and RL&DS functions.

  • NO reservations will be taken that exceed the listed capacity for each room based on the requested configuration.

  • Requesting a reservation does not guarantee the requestor that space.

  • All dining requests will be made to RL&DS operations. Other food vendors will not be allowed to deliver or serve in the Washakie Center.

  • Please refer to the UW Fee Book for cost of room reservations that may apply.

  • Cleaning charges may apply for extra and unusual cleaning needs. Please refer to the UW Fee Book for cost listings.

  • AV requests must be made no less than four days in advance of the event. AV needs may result in charges. AV requests may need confirmation with ASTEC.