STEP #

ACTION

DATE

Reviewing, changing and creating PDQ’s

 1

Review the Position Description Questionnaire (PDQ) to determine if the job description is accurate.  If accurate, go to Step 6.  If it is not accurate, go to Step 2.

2

Rewrite the PDQ and go to Step 5.

3

Obtain a Position Number for new position from the Budget Office (766-2541) and write the PDQ.

4

Get appropriate approvals and forward electronically to Class/Comp Manager at jobapps@uwyo.edu.

5

Once a decision is made Class/Comp will contact you.  You can then post the position Pending Administrative Approval.  Go to Step 6.

Filling out Job Requisition and the Advertising Process

6

Complete the Job Requisition Form and submit the ad as you want it to appear on the website.  Determine how the position is to be advertised Departmental, UW Promo or External.

7

Obtain approval from Appointing Authority or their authorized delegated authority to fill vacancy via email on the Job Requisition.

8

Appointing Authority forwards Job Requisition to Human Resources via email, jobapps@uwyo.edu.

9

HR will communicate with the Department prior to posting regarding the advertisement.  HR will email you when the ad is posted, review the ad to make sure that it is correct.  If you have corrections regarding the ad please contact HR at 766-2216.

10

HR receives the applications and will forward copies to the department’s contact person.

11

HR will call the designated contact person on the date of closing to determine if the position needs to be extended or closed.  Please let HR know by the close of business that day.  If we do not hear from you, the position will be closed and removed from the website.

Interview Process

12

Upon closure of the ad, HR will forward a Hiring Summary with a list of all applicants.   Verify you have all applications listed on the Hiring Summary, if not, please contact HR at 766-5612.

13

Review the applications, resumes and other applications materials.  Build a spreadsheet with knowledge, skills and abilities listed as categories and score your candidates based on application materials.  Determine applicants to be interviewed.

14

If candidate has identified they have a felony please contact your appointing authority for further direction.

15

Contact HR with the list of applicants to interview and get HR’s approval.

16

Set up interviews with the selected candidates.

17

Set up interview spreadsheet with interview criteria or other scoring mechanism.

18

Conduct the interviews, score and rank the applicants.  Obtain applicant’s original signature on application if needed.  Call references of top candidate.  Investigate selected candidate, including employment history, degree checks and certifications.  Discuss background check if applicable with HR.  If you are interviewing international candidates please contact HR, 766-2215.

19

Based on the information obtained in Step 18, determine your selection.

Hiring Process

20

Complete the Hiring Summary and get the proper approval, via email or written signature.

21

Appointing Authority forwards the Hiring Summary to HR for their approval, jobapps@uwyo.edu.

22

Once you have HR’s approval, offer the position to the candidate.

23

If they accept, go to Step 24.  If they decline go to step 27.

24

Call HR with a confirmed start date 766-2215.  HR will contact at a later date regarding new employee orientation.

25

Obtain appropriate documents, - I-9, W-4, Post Offer Form, Direct Deposit and attach to the Benefited Hiring Form PS-1.

26

Paperwork must be processed through HR and Payroll in a timely  manner to ensure employee obtaining computer access, including email account and benefits.

27

Call HR and identify if there is a second candidate.  If there is a second candidate, check references etc. as described in Step 18, get approval from HR and continue with Step 24.  If there is not a second candidate.  Cancel out the pool and start over with Step 1.